Growth System 06 Live in 48 Hours
System 06

Appointment Setter

Books appointments automatically from any inbound message.

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The Problem

Your team is drowning in back-and-forth

Booking an appointment should take 30 seconds. Instead, it takes 3 days of text tag and phone tag. Your front desk spends hours playing scheduler, calling back, confirming times, and dealing with reschedules. Meanwhile, motivated prospects cool off and find someone who made it easier. Every hour of friction between interest and booking costs you revenue.

How It Works

From message to booked appointment

01 — Trigger

A prospect reaches out

Through any channel: text, DM, web form, email, or phone call. The AI recognizes booking intent instantly.

02 — Action

AI qualifies and offers times

The system asks qualification questions, checks your real-time calendar availability, and presents open slots that work for both parties.

03 — Result

Appointment confirmed with reminders

Booking is locked in, confirmation sent, and a reminder sequence activates at 24 hours, 2 hours, and 15 minutes before the appointment.

What Gets Automated

The entire booking workflow

› Booking intent detection across all channels
› Custom qualification questions before booking
› Real-time calendar availability checks
› Multi-provider and multi-location routing
› Instant booking confirmation messages
› 24-hour, 2-hour, and 15-minute reminders
› AI-powered rescheduling and cancellation handling
› No-show recovery follow-up sequence
Live Example

What your prospects actually experience

Instagram DM • Pure Glow Med Spa
Hey! I'm interested in your hydrafacial treatment. How much is it and do you have availability this week?
3:18 PM
Hi Megan! Our signature hydrafacial is $175 and takes about 45 minutes. We have openings this Thursday at 11 AM, Friday at 1 PM, and Saturday at 10 AM. Which works best for you?
3:19 PM
Saturday at 10 works!
3:20 PM
You're booked for Saturday at 10 AM for a signature hydrafacial with Pure Glow Med Spa. Is this your first visit with us?
3:20 PM
Yes, first time!
3:21 PM
Welcome! Please arrive 10 minutes early so we can get your intake form done. We'll send you a reminder Friday evening. See you Saturday, Megan!
3:21 PM
Results

What businesses see in the first 30 days

31%
More appointments booked
34%
Fewer no-shows
0hrs
Staff time on scheduling
Industries

Built for appointment-based businesses

Med Spas & Aesthetics
Dental Practices
Hair Salons
Chiropractic Offices
Fitness Studios
Consulting Firms
Photography Studios
Home Service Contractors
Pricing

Two ways to get started

One-Time Install
From $2,500

Installed in 48 hours. You own it forever.

  • Single System: $2,500 — any 1 system, live in 48 hours, you own it forever
  • Foundation Stack: $6,500 — 3 systems (Missed Call + Lead Response + Customer Reactivation) • BEST VALUE
  • Full Integration: $12,000 — all 16 systems, live in 30 days • ENTERPRISE
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Included in Platform
From $200/month

$1,500 one-time setup. All plans include this system.

  • Starter: $200/mo + $1,500 setup — 4 core systems
  • Growth: $400/mo + $1,500 setup — 10 systems • MOST POPULAR
  • Scale: $500/mo + $1,500 setup — all 16 systems
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FAQ

Common questions about Appointment Setter

Does it connect to my existing calendar?
Yes. The AI Appointment Setter integrates with Google Calendar, Outlook, Calendly, and most scheduling tools. It checks real-time availability before offering time slots so double-bookings never happen.
Can it qualify leads before booking?
Absolutely. The AI asks your custom qualification questions before booking. You define the criteria and the system only books appointments with qualified prospects. Unqualified leads get routed to a nurture sequence instead.
What about no-shows?
The system sends automated confirmations and reminders at 24 hours, 2 hours, and 15 minutes before the appointment. If someone needs to reschedule, the AI handles that too. Businesses see a 34% reduction in no-shows.
Can it handle different appointment types?
Yes. You can configure multiple appointment types with different durations, team members, and availability rules. The AI routes each booking to the right person and calendar automatically.
How much does it cost?
One-time builds start at $2,500 for a single system, $6,500 for the Foundation Stack (3 systems), or $12,000 for all 16 systems. The Flows AI platform starts at $200 per month plus a $1,500 one-time setup, with Growth ($400/mo, 10 systems) and Scale ($500/mo, all 16 systems) plans available.
Related Systems

Systems that pair with Appointment Setter

System 01

Missed Call Capture

Every missed call gets a response in 90 seconds, day or night.
System 02

Lead Response

Responds to every inbound lead in under 2 minutes, 24/7.
System 05

Speed to Lead

First to respond wins the deal. We make sure that's always you.

Let AI handle your booking calendar.

Take the free 6-minute audit and see how many appointments you could be booking automatically.

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